Sr. Procurement Specialist

Job Description

• Ensure procurement needs are clearly understood and captured accurately in buying requests.
• Promote procurement best practices, ensuring processes and requirements are well understood by the business.
• Conduct and promote e-sourcing using Workday.
• Review and understand purchase requisitions and transform them into POs with all required information, such as contracts, catalogs, approvals, tender protocols, and financial details.
• Ensure preferred suppliers are selected for requested products / services and place orders based on pre-approved prices, terms, and conditions (T&Cs) or tender protocols.
• If no preferred supplier / contract exists, source suppliers from the market through tender processes, finalize T&Cs, and establish contracts in line with group / regional procurement procedures.
• Promote supplier contracts and catalogs to streamline procurement.
• Ensure suppliers adhere to key principles, including :
• Conduct annual supplier performance evaluations in coordination with procurement teams.
• Assess and monitor supplier performance based on quality, delivery timelines, cost, and service.
• Address performance gaps and collaborate with suppliers on improvement plans.
• Foster strong relationships with vendors to ensure consistent quality and service.
• Identify, evaluate, and onboard new vendors to meet procurement needs.
• Conduct market research to build a competitive vendor database and explore alternative suppliers.
• Manage procurement contracts, including reviewing, negotiating, and ensuring compliance with policies and legal requirements.
• Maintain a contract repository and monitor key milestones such as renewals and expirations.
• Issue purchase orders accurately and ensure compliance with company policies.
• Coordinate purchase order approvals and communicate effectively with suppliers.
• Track deliveries to ensure timely receipt of goods and resolve issues such as delays or damages.
• Capture monthly savings and report to regional procurement.
• Monitor spends and implement cost-reduction strategies without compromising quality.
• Report non-compliance issues to management and compliance officers.
• Conduct quarterly / semi-annual assessments to evaluate procurement performance.
• Arrange training sessions to enhance team skills and contribute to continuous improvement.
• Prepare and present procurement reports, highlighting key metrics, trends, and opportunities.
• Recommend and implement process improvements to enhance procurement efficiency.
• Ensure compliance with procurement regulations and organizational standards.
• Utilize procurement management software and MS Office tools for operational effectiveness.
• Travel occasionally for vendor visits, supplier audits, or negotiations.

Qualifications