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Job Title : Executive Assistant to CEO
MENA HR SolutionsMuscat, Oman20 days ago
Job descriptionProvide high-level administrative support to the CEO, managing calendars, scheduling meetings, and prioritizing appointments. Coordinate travel arrangements, including flights, accommodations, and visas, for the CEO's business trips within and outside of Oman. Prepare and edit correspondence, reports, and presentations for the CEO, ensuring accuracy and professionalism. Handle phone calls, emails, and other forms of communication on behalf of the CEO, responding or redirecting inquiries, as necessary. Assist in the coordination and organization of regional meetings, conferences, and events, including logistical arrangements and on-site support. Manage and maintain confidential files and documents, always exercising discretion and confidentiality. Conduct research and prepare background materials or briefing documents for the CEO's meetings and engagements. Act as a liaison between the CEO and various internal and external stakeholders, building and maintaining professional relationships. Collaborate with executive assistants in other regions to coordinate cross-regional projects and initiatives. Handle ad-hoc tasks and projects as assigned by the CEO, demonstrating flexibility and adaptability in a fast-paced environment Working Hours : Flexible working hours based on 40 hours per week - Sunday to Thursday Provide high-level administrative support to the CEO, managing calendars, scheduling meetings, and prioritizing appointments. Coordinate travel arrangements, including flights, accommodations, and visas, for the CEO's business trips within and outside of Oman. Prepare and edit correspondence, reports, and presentations for the CEO, ensuring accuracy and professionalism. Handle phone calls, emails, and other forms of communication on behalf of the CEO, responding or redirecting inquiries, as necessary. Assist in the coordination and organization of regional meetings, conferences, and events, including logistical arrangements and on-site support. Manage and maintain confidential files and documents, always exercising discretion and confidentiality. Conduct research and prepare background materials or briefing documents for the CEO's meetings and engagements. Act as a liaison between the CEO and various internal and external stakeholders, building and maintaining professional relationships. Collaborate with executive assistants in other regions to coordinate cross-regional projects and initiatives. Handle ad-hoc tasks and projects as assigned by the CEO, demonstrating flexibility and adaptability in a fast-paced environment Working Hours : Flexible working hours based on 40 hours per week - Sunday to Thursday
Job Summary
Job Location
Muscat
Country
Oman
Education Qualification
Bachelor's degree in a relevant field is preferred.
Experience
Proven experience as an Executive Assistant, supporting senior executives or C-level personnel.
Skill / Knowledge
- Strong organizational skills and the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with the ability to correspond professionally at all levels.
- On top of English Language , Arabic proficiency will be highly appreciated
- Proficiency in using productivity tools and office software, including Microsoft Office Suite.
- Exceptional attention to detail and accuracy in administrative tasks.
- Discretion and professionalism when handling sensitive or confidential information.
- Ability to work independently and proactively, taking initiative to anticipate needs and solve problems.
- Flexibility and adaptability to accommodate the CEO's changing schedule and time zones.
- Knowledge of the business context and cultural practices in the GCC, India, Turkey, and Russia are preferred but not mandatory.
Nationality
Open
Job Description
Last date to apply
28-Sep-2023
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Executive • Muscat, Oman