This job offer is not available in your country.

Operations and HR assistant - Al Noor Automation

Talent PalAs-Sīb

30+ days ago

Job description

1. Administrative Support :

Documentation : Assist in the preparation and maintenance of operational and HR documents, including policies, procedures, reports, and correspondence.
Record Keeping : Maintain accurate records of employee information, attendance, leaves, and other HR-related data.
Scheduling : Coordinate schedules, meetings, interviews, and appointments for operations and HR managers.
Communication : Serve as a point of contact for internal and external inquiries, redirecting them as appropriate.
Office Management : Handle office supplies, equipment maintenance, and ensure smooth office operations.

2. Human Resources Support :

Recruitment : Assist in recruitment processes such as posting job ads, screening resumes, scheduling interviews, and conducting initial candidate screenings.

Onboarding : Coordinate new hire orientation programs and ensure new employees are properly onboarded.

Employee Relations : Assist in employee relations activities, including communication, conflict resolution, and disciplinary actions.

Benefits Administration : Support in benefits enrollment, maintenance of employee benefits records, and answering employee inquiries regarding benefits.

Training and Development : Coordinate training sessions, workshops, and other development programs for employees.

3. Operations Support :

Project Coordination : Assist in project management tasks, including scheduling, tracking progress, and reporting.

Inventory Management : Monitor and maintain inventory levels of office and operational supplies.

Vendor Management : Assist in managing relationships with vendors and suppliers, processing invoices, and ensuring timely payments.

Process Improvement : Participate in identifying areas for operational efficiency improvements and implementing solutions.

4. Compliance and Policy Implementation :

Policy Administration : Assist in implementing company policies and procedures, ensuring compliance with legal and regulatory requirements.

Safety and Security : Support in maintaining workplace safety and security protocols and procedures.

5. Data Management and Analysis :

Data Entry : Enter and update employee information, operational data, and other relevant information into databases and systems.

Reporting : Generate reports, analyze data, and provide insights to support decision-making processes in operations and HR.

Skills and Qualifications :

Education : A degree in Human Resources, Business Administration, or a related field is often preferred.

Administrative Skills : Strong organizational and multitasking abilities, attention to detail, and proficiency in office software (e.g., MS Office suite).

Communication : Excellent verbal and written communication skills, including the ability to interact effectively with employees at all levels.

Problem-Solving : Ability to identify issues, analyze problems, and propose practical solutions.

Confidentiality : Ability to handle sensitive information with discretion and maintain confidentiality.

Teamwork : Collaborative approach and willingness to support colleagues in various tasks.

Experience : Prior experience in administrative roles, HR support, or operations assistance is beneficial. Familiarity with HRIS (Human Resource Information Systems) and project management tools may also be advantageous.

Job Types : Full-time, Contract

Contract length : 3 months

Pay : From RO200.000 per month

This job has been sourced from an external job board.

More jobs on

Create a job alert for this search

Assistant • As-Sīb