Administration Specialist - Omani National - Muscat

Overview

The Admin Specialist will provide comprehensive support across administration, finance, and logistics to ensure the smooth operation of the Oman office. The role encompasses administrative assistance, finance / collection and logistics coordination, while ensuring compliance with company policies and local regulations.

Job Responsibilities

Administration & Office Support :

• Undertake and assist in recording and processing invoices, receipts, and payments as required and instructed.
• File and maintain office-related documents (CR, Chamber of commerce certificate..) and records.
• Prepare POs and contracts for suppliers as advised.
• Handle Oman expense management system and ensure alignment with expense policies.
• Arrange bookings and air tickets for staff and visitors when required and assist in event planning and coordination of office functions.
• Coordinate with the Facilities Manager for office upgrades, maintenance, and repairs.
• Monitoring daily attendance and reporting any violations.
• Perform reception-related tasks, including welcoming guests, handling calls, and correspondence.
• Support in purchasing office supplies and ensuring availability of materials.

Finance & Collection :

Logistics :

Minimum Qualifications

Required Skills

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