Job Title : Administration Officer

Job Summary

Job Location

Muscat

Country

Oman

Education Qualification

Diploma or Bachelor in relevant field

Experience

1-2 Years of experience in administrations work

Skill / Knowledge

• Microsoft office
• English communication skills
• Neat, Welcome, professional, and presentable looking.

Nationality

Open

Job Description

1.    Office Management & Maintenance

o    Ensuring that the office environment is clean, functional, and well-maintained.

o    Managing office supplies and ensuring equipment like printers, phones, and computers are in working order.

o    Coordinating with vendors and service providers such as cleaning staff, IT support, or building maintenance.

2.    Document Management

o    Filing and archiving relevant documents both physically and electronically.

o    Assisting in the preparation of regular reports and documentation.

o    Handling confidential information with discretion.

3.    Financial Administration

o    Assisting with financial tasks like invoicing, tracking payments, and basic bookkeeping.

o    Processing expense claims and maintaining budget records.

4.    Communication & Coordination

o    Answering and directing phone calls, emails, and other correspondence.

o    Liaising with other departments and team members to ensure seamless operations.

o    Scheduling and coordinating meetings, events, and appointments.

5.    Human Resources & Staff Support

o    Assisting with recruitment processes such as scheduling interviews and gathering candidate information.

o    Onboarding new employees, including setting up their workstations and introducing them to necessary processes.

o    Maintaining updated records of employee details, leave, and other HR-related data.

6.    Calendar Management

o    Assisting executives or managers with scheduling, appointment bookings, and reminders.

o    Organizing agency-wide events or meetings.

7.    Travel Arrangements

o    Coordinating travel plans, bookings, and accommodations for staff, especially if they need to attend events, conferences, or client meetings outside the office.

8.    Client Support

o    Sometimes, assisting account managers or executives in communicating with clients, especially for administrative matters like contract signing or document collection.

9.    Compliance & Policies

o    Ensuring that the agency is adhering to relevant regulations and standards.

o    Assisting in the implementation of company policies and procedures and ensuring that staff are aware of these.

10.    Continuous Improvement

11.    General Assistance

1.    Office Management & Maintenance

o    Ensuring that the office environment is clean, functional, and well-maintained.

o    Managing office supplies and ensuring equipment like printers, phones, and computers are in working order.

o    Coordinating with vendors and service providers such as cleaning staff, IT support, or building maintenance.

2.    Document Management

o    Filing and archiving relevant documents both physically and electronically.

o    Assisting in the preparation of regular reports and documentation.

o    Handling confidential information with discretion.

3.    Financial Administration

o    Assisting with financial tasks like invoicing, tracking payments, and basic bookkeeping.

o    Processing expense claims and maintaining budget records.

4.    Communication & Coordination

o    Answering and directing phone calls, emails, and other correspondence.

o    Liaising with other departments and team members to ensure seamless operations.

o    Scheduling and coordinating meetings, events, and appointments.

5.    Human Resources & Staff Support

o    Assisting with recruitment processes such as scheduling interviews and gathering candidate information.

o    Onboarding new employees, including setting up their workstations and introducing them to necessary processes.

o    Maintaining updated records of employee details, leave, and other HR-related data.

6.    Calendar Management

o    Assisting executives or managers with scheduling, appointment bookings, and reminders.

o    Organizing agency-wide events or meetings.

7.    Travel Arrangements

o    Coordinating travel plans, bookings, and accommodations for staff, especially if they need to attend events, conferences, or client meetings outside the office.

8.    Client Support

o    Sometimes, assisting account managers or executives in communicating with clients, especially for administrative matters like contract signing or document collection.

9.    Compliance & Policies

o    Ensuring that the agency is adhering to relevant regulations and standards.

o    Assisting in the implementation of company policies and procedures and ensuring that staff are aware of these.

10.    Continuous Improvement

11.    General Assistance

Last date to apply

11-Oct-2023

Additional comments if any