Job Purpose :
The Planning & Project Management Manager is responsible for overseeing project planning, scheduling, cost control, and client relationship management for comapny's infrastructure, civil engineering, and oil & gas pipeline projects. This role ensures that all projects are planned and executed efficiently, within budget, and on schedule, while maintaining a high level of client satisfaction. The Planning & Project Management Manager coordinates closely with the Operations department to align project execution with strategic objectives and operational capabilities.
Key Responsibilities :
1. Project Planning and Scheduling :
Comprehensive Project Planning :
- Develop detailed project plans that outline timelines, resources, and milestones for infrastructure, civil engineering, and oil & gas projects.
- Ensure that project schedules are realistic and achievable, aligning with both client requirements and internal capabilities.
- Implement advanced project management tools and techniques (e.g., critical path analysis, resource leveling) to improve planning accuracy.
Resource Allocation :
Coordinate with the Operations Manager to allocate resources (personnel, equipment, materials) effectively across all projects.Monitor resource usage to ensure that projects stay on track and within budget.Project Schedule Optimization :
Continuously review and optimize project schedules, making adjustments as needed to accommodate changing conditions, client requests, or unforeseen delays.Ensure that all project activities are integrated and that dependencies between tasks are managed effectively.2. Client Relationship and Stakeholder Management :
Client Engagement :
Serve as the primary point of contact for clients regarding project timelines, deliverables, and any issues that arise.Ensure clear and transparent communication with clients throughout the project lifecycle, from planning to execution and completion.Manage client expectations and resolve any concerns or issues promptly to maintain high levels of client satisfaction.Stakeholder Coordination :
Facilitate communication between internal departments (Operations, Finance, Procurement) and external stakeholders (clients, regulators, subcontractors) to ensure alignment and transparency.Customer Care :
Oversee the Customer Care Lead to ensure that client feedback is gathered, analyzed, and incorporated into project planning and execution.Implement strategies to improve client satisfaction and enhance the overall customer experience.3. Project Cost and Schedule Control :
Budget Development and Monitoring :
Collaborate with the Finance department to develop accurate project budgets based on resource estimates and project plans.Implement robust cost control measures, including regular cost reporting, variance analysis, and proactive cost optimization strategies.Ensure that projects stay within budget, identifying cost-saving opportunities and addressing cost overruns promptly.Schedule Control :
Monitor project progress against established schedules and take corrective actions to prevent or mitigate delays.Ensure that any changes to the project scope are managed effectively through change control processes, ensuring minimal impact on schedule and budget.4. Leadership and Team Management :
Team Leadership :
Lead and mentor the Planning & Project Management team, including the Project Management Lead, QS Lead, and Customer Care Lead.Foster a culture of accountability, collaboration, and continuous improvement within the department.Conduct regular team meetings to evaluate project progress, address challenges, and ensure alignment with organizational goals.Performance Management :
Establish and monitor key performance indicators (KPIs) for the planning and project management team.Implement performance management systems to track the progress of individual projects and team members, identifying areas for improvement and providing feedback.5. Risk Management and Compliance :
Risk Identification and Mitigation :
Identify potential risks related to project timelines, budgets, and resource availability, and develop mitigation strategies.Ensure that all project risks are documented and addressed proactively to minimize their impact on project delivery.Regulatory and Contractual Compliance :
Ensure that all projects comply with local and international regulations, as well as contractual obligations.Collaborate with the Procurement & Contracts department to ensure that contract terms are adhered to and that any contract changes are managed effectively.6. Quality Control and Reporting :
Quality Assurance :
Work closely with the QA / QC department to ensure that all projects meet the required standards of quality and safety.Implement quality control measures into the project planning process to ensure that designs, materials, and construction methods meet client expectations.Reporting :
Prepare and present weekly and monthly project reports to the Deputy General Manager on project status, risks, budget adherence, and resource utilization.Develop and maintain project dashboards to provide visibility into project timelines, milestones, and KPIs.Requirements
Education :
Bachelor's degree in Civil Engineering, Construction Management, or a related field.Master’s degree in Project Management or Business Administration (MBA) is a plus.PMP (Project Management Professional) or PRINCE2 certification is preferred.Experience :
10+ years of experience in project management or planning roles, preferably within civil infrastructure, oil & gas, or construction sectors.Extensive experience managing large-scale projects with a focus on planning, scheduling, and cost control.Proven track record of managing client relationships and delivering projects on time and within budget.Skills :
Excellent project management skills, including proficiency in project management software (e.g., Primavera, MS Project).Strong leadership and team management abilities.Exceptional communication and negotiation skills, with the ability to manage relationships with clients, subcontractors, and internal teams.Strong analytical skills, with the ability to manage budgets, track performance, and optimize project costs.Ability to identify and mitigate project risks effectively.Career Path and Development Opportunities :
Promotion Opportunities :
Potential promotion to Deputy General Manager or other senior management roles.Opportunities to take on larger, more complex projects or oversee project management functions across multiple regions.Professional Development :
Opportunities to participate in executive leadership programs and project management certifications (e.g., PMP, PRINCE2).Attendance at industry conferences to stay current with the latest project management methodologies and best practices.