Yard Management Coordinator

Job Purpose : To oversee the day-to-day operations of the vehicle yard and ensure efficient handling, storage, movement, and tracking of vehicles. The Yard Management Coordinator will be responsible for process implementation, adherence to vehicle inflow and dispatch protocols, and maintaining accurate vehicle inventory records using DMS platforms such as Keyloop / Autoline.

Key Responsibilities :

• Yard Operations Management : Manage physical movement, parking layout, vehicle stacking, and space utilization to ensure a well-organized yard. Ensure proper reception and inspection of all incoming vehicles.
• DMS Vehicle Tracking : Record and update vehicle movement in DMS systems (Keyloop / Autoline) in real-time. Maintain 100% accuracy in inventory across system and physical count.
• Vehicle Dispatch Process : Ensure correct vehicle preparation, documentation, and dispatch to respective showrooms or customers. Coordinate with sales and logistics teams for timely vehicle movement.
• Process Implementation & Adherence : Establish SOPs for all yard activities and enforce compliance. Monitor workflow to ensure vehicles are processed as per quality and delivery standards.
• Damage Control & Reporting : Monitor vehicles for any damage while in the yard, document incidents, and ensure timely repair or claim processing. Conduct regular yard audits.
• Staff Supervision : Coordinate with drivers, cleaners, yard staff, and PDI team to ensure seamless day-to-day functioning of the yard. Provide on-ground leadership and guidance.

Job Requirements :

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